PEC's 2021 Annual Meeting will once again be held at the Pontotoc County Agri-Plex & Convention Center in Ada on Saturday, September 25, 2021. Craft and food vendors will have their products and services on display in booths all around the arena for everyone to enjoy.
***************************************************************
FOOD VENDORS:
Applications for 2021 Food Vendors are now OPEN. A $50 refundable deposit is required, plus a $50 Early Bird bonus is available. (See application for details.) Download the updated Food Vendor Application/Terms and Conditions here.
Food vendors are responsible for obtaining a Temporary Food License on or before September 25, 2021 from the Pontotoc County Health Department in Ada, Oklahoma, as required by law. Vendor can contact the Pontotoc County Health Department by phone at (580) 332-2011 for more information and to ensure county compliance. ***************************************************************
Applications for Activity/Craft Vendors are now OPEN. Inside and outside booth spaces are available. Be sure to fill out and submit a Craft Vendor Application (along with a $30 craft booth reservation fee) if you are interested in being a vendor at this year’s meeting. Download Activity/Craft Vendor Application here.
HOURS:
Saturday, September 25, 2021: 9 AM – 1 PM
Vendors are allowed to open as early as 7:00 AM but are not required to. This is an all-weather event. Vendors must stay with their booth during the above time.
BOOTH SPACE:
Booth space measures 10’ wide by 10’ deep. Your vendor booth space will not be assigned until funds, application and paperwork have been received. Booth assignments will be on a first come, first served basis. Vendor’s prior years’ participation in the event does not guarantee assignment of same booth space. Event organizer reserves the right to relocate vendor booth space if necessary for the good of the event.
BOOTH FEE:
10’ x 10’ booth: $30
Completed Vendor Application, applicable payment and/or paperwork must be received by the Event Organizer in order for the booth reservation to be considered complete. Completed applications, applicable payment and/or paperwork will not be accepted by the Event Organizer after 12 PM Noon, Wednesday, September 22, 2021. If completed application is not received within this specified time-frame, said application will become null and void and said booth space(s) will be offered to another vendor.
EQUIPMENT:
Event Organizer will NOT provide any equipment to you including tent, tables, service counters, chairs, storage units and/or any other equipment for the sale of your products. Vendors must provide their own tents, lights, tables and displays.
PARKING:
The small parking lot on the south side of the convention center building may be used ONLY during early set-up on Friday evening, September 24, 2021. On the morning of Saturday, September 25, 2021, no vehicles will be allowed in the small parking lot on the south side of the convention center building. Vendor parking will be available in the parking lot on the north side of the convention center, or in the large parking lot to the south of the entrance off Broadway.
REFUNDS:
Vendor fees will not be refunded after submission UNLESS this event has been canceled by event organizer. TAXES:
Vendors are responsible for collecting and remitting all applicable sales taxes for merchandise sold at PEC’s 2021 Annual Meeting. Vendors will only be allowed to promote their products and services at their assigned vendor booth space. Vendors will not perform any illegal activities or allow any activity that is illegal, defined by Federal, State and/or laws of the jurisdiction where this event is being held.
SETUP:
The event begins at 9 AM on Saturday, September 25, 2021. Doors will open at approximately 7 AM on Saturday morning. Vendors should be set up no later than 8 AM. Early set-up may take place between 3 PM – 8 PM on Friday, September 24, 2021. TAKE DOWN:
Vendor take down and cleanup will end no later than 3 PM on Saturday, September 25, 2021. Vendors will need to make sure that their vendor space is clean before they leave the premises.
SECURITY:
An off-duty police officer will be hired to guard the area all night; however, PEC will not be held responsible for your equipment and/or products.
PETS:
Pets are not allowed, this includes the Agri-Plex grounds and all Agri-Plex parking areas. No exceptions. Do not leave your animals in your vehicle, or animal control will be summoned. Service animals are the only animals allowed at the Agri-Plex during PEC Day with proper paperwork readily available.
ADDITIONAL NOTES:
Internet services will not be available for vendors at the Pontotoc County Agri-Plex. Questions about becoming a vendor at annual meeting? Contact Kaia Hicks, PEC's Corporate Communications Specialist, by phone: (580) 272-1553 or by email: kaia.hicks@peopleselectric.coop
| 
